Meeting Management Leaderboard

28 vendors · AI-reviewed monthly · Free to view · Updated JULY 2026

Meeting Management LeaderboardUpdated September 2026

The Best Meeting Management Software: AI-Verified Rankings

An independent ranking of 28 Meeting Management vendors, scored monthly across 6 trust dimensions using public review data, community sentiment and verified evidence.

28 vendors scored6 scoring dimensionsLast updated September 2026

Quick answer

Calendly is the best overall Meeting Management vendor right now, scoring 56/100. HubSpot Meetings is the strongest pick for value for money. Full ranking and reasoning below.

How we scored Meeting Management

Every vendor below was evaluated using the same 6-dimension trust framework (the same methodology we use for every category on Verified Layer) rather than a single star rating. See exactly how this framework works further down this page.

⭐Product Quality

🏆Market Reputation

💬Community Sentiment

🤝Customer Experience

⚙️Technical Credibility

💰Value for Money

Full Meeting Management ranking

Composite score out of 100, weighted across all 6 dimensions.

Calendly

Calendly is a scheduling and meeting-management platform founded in 2013 by Tope Awotona, who remains CEO. It is a venture-backed private company (about $350.6M raised, $3B valuation in January 2021) and claims 50+ million users across 240+ countries.

Composite

Strength

Strongest in Product Quality (84/100).

Watch out for

Lower relative score on Value for Money (68/100).

YouCanBookMe

YouCanBookMe (YCBM) is a scheduling-page platform founded in 2010 in Bedford, UK by Bridget Harris and Keith Harris (building on their earlier 2008 tool WhenIsGood), bootstrapped without outside venture capital for most of its history and serving over 1.3 million users with 110M+ bookings processed. On 4 February 2025, YouCanBookMe was ACQUIRED by Capacity, a US-based AI-powered support-automation platform (Capacity's ninth acquisition in recent years); the YouCanBookMe brand and product continue to operate, with founder Bridget Harris moving into a strategic advisor role.

Composite

Strength

Strongest in Product Quality (78/100).

Watch out for

Lower relative score on Value for Money (68/100).

Chili Piper

Chili Piper is a privately held, venture-backed B2B software company founded in 2016 by Nicolas Vandenberghe, Alina Vandenberghe, and Ivan Diachenko, operating as a fully remote team across dozens of countries. Its platform (Concierge, Distro, Handoff, Instant Booker, ChiliCal) automates inbound lead routing, meeting scheduling, and sales handoff for B2B revenue teams, competing with Calendly and RevenueHero in the meeting-scheduling/routing space.

Composite

Strength

Strongest in Product Quality (70/100).

Watch out for

Lower relative score on Value for Money (48/100).

HubSpot Meetings

HubSpot Meetings is the free scheduling tool bundled with HubSpot's Sales Hub and CRM, offering booking links, round-robin and group scheduling, Google/Office 365 calendar sync, and automatic CRM logging. HubSpot, Inc. (NYSE: HUBS) was founded in 2006 by Brian Halligan and Dharmesh Shah and is led by CEO Yamini Rangan. Meetings is a feature of the wider HubSpot platform rather than a standalone company.

Composite

Strength

Strongest in Market Reputation (80/100).

Watch out for

Lower relative score on Customer Experience (63/100).

RevenueHero

RevenueHero is a privately held, venture-backed software company founded in 2021 by Sudharshan Karthik (CEO), Aaditya S, Charanyan Venkataraghavan, Pranav Rangarajan, Hariharan Ramkumar, and Krupesh Muthukumar. It provides a lead-routing and meeting-scheduling platform that qualifies, routes, and instantly books meetings between inbound web prospects and the right sales rep, competing directly with Chili Piper. The company raised a $5.1M pre-Series A round led by Stellaris Venture Partners.

Composite

Strength

Strongest in Customer Experience (67/100).

Watch out for

Lower relative score on Market Reputation (50/100).

Fellow

Fellow (Fellow Insights Inc., product at fellow.app / fellow.ai) is an AI meeting assistant and meeting-management platform for enterprise and regulated organizations, offering AI notes, transcription, agendas, action-item tracking and CRM integrations. NOTE: the marketing domain fellow.app now 301-redirects to fellow.ai (and trust/status subdomains similarly redirect to the .ai domain); this reflects a domain move, not an acquisition or shutdown -- the product, company and Ottawa HQ remain the same, incubated with early input from Shopify CEO Tobi Lutke.

Composite

Strength

Strongest in Product Quality (78/100).

Watch out for

Lower relative score on Value for Money (63/100).

Motion

Motion (usemotion.com) is an AI-powered work-management and scheduling platform, originally launched as a Y Combinator (W20) startup by CEO Harry Qi, that automatically builds and re-builds a user's daily schedule from tasks, deadlines, priorities, and calendar availability, and includes AI meeting notetaking, project/task management, and booking links. Motion is venture-backed and privately held, having raised a $38M Series C (announced as $60M in combined recent funding) led by Scale Venture Partners in September 2025 at a reported $550M valuation.

Composite

Strength

Strongest in Product Quality (62/100).

Watch out for

Lower relative score on Customer Experience (47/100).

Zoom Scheduler

Zoom Scheduler is an appointment and meeting booking tool from Zoom Communications Inc. (Nasdaq: ZM), offering booking pages, round-robin and collective scheduling, calendar sync (Google, Microsoft, Apple), reminders and Stripe payments. It is sold standalone (free tier; paid from $4.99/user/month annually) and included in Zoom Workplace Business and Enterprise plans. Zoom was founded in 2011 by Eric Yuan and IPO'd on Nasdaq in 2019.

Composite

Strength

Strongest in Value for Money (75/100).

Watch out for

Lower relative score on Community Sentiment (55/100).

Grain

Grain (Grain Intelligence, Inc.) is an AI notetaker and conversation intelligence platform that records video calls, Slack huddles and in-person meetings to produce summaries, insights, clips and coaching feedback for sales, customer success and product teams. It is a private, venture-backed company; no acquisition was found.

Composite

Strength

Strongest in Product Quality (68/100).

Watch out for

Lower relative score on Market Reputation (58/100).

Krisp

Krisp is a Voice AI company headquartered in Berkeley, California, best known for AI noise cancellation and an AI meeting assistant (transcription, notes, summaries) that works across Zoom, Teams, Google Meet and Slack. It also sells Call Center AI (noise cancellation, accent conversion) and an AI Voice SDK for developers. Krisp emerged from UC Berkeley's Skydeck accelerator in 2018 and is venture-backed.

Composite

Strength

Strongest in Product Quality (72/100).

Watch out for

Lower relative score on Customer Experience (57/100).

Fireflies.ai

Fireflies.ai is an AI meeting assistant and notetaker that records, transcribes, summarizes and searches meetings across major video platforms, with CRM and project-management integrations. It was co-founded by Krish Ramineni (CEO) and Sam Udotong (CTO) and is headquartered in Miami. Press reports describe it as a roughly $1B-valuation company that has not raised primary capital since 2021.

Composite

Strength

Strongest in Product Quality (65/100).

Watch out for

Lower relative score on Customer Experience (57/100).

Fathom

Fathom is an AI meeting notetaker (bot-free option) that records, transcribes and summarizes Zoom, Google Meet and Microsoft Teams calls, with CRM and workflow integrations. Its domain has moved from fathom.video to fathom.ai. On 14 September 2026 Superhuman (formerly Grammarly) announced it had acquired Fathom; terms were not disclosed, and the homepage now states Fathom is part of Superhuman.

Composite

Strength

Strongest in Value for Money (68/100).

Watch out for

Lower relative score on Technical Credibility (55/100).

MeetGeek

MeetGeek is an AI meeting intelligence platform that records, transcribes and summarizes meetings via bot, desktop, mobile and browser capture, with automation and integrations. Search-result company profiles describe it as founded around 2020 in Bucharest, Romania by three former Ericsson engineers, and report a EUR 1.6M round in September 2025 (about EUR 2.25M total). No acquisition was found.

Composite

Strength

Strongest in Value for Money (65/100).

Watch out for

Lower relative score on Market Reputation (50/100).

SavvyCal

SavvyCal is a scheduling-link tool founded in March 2020 by Derrick Reimer (previously co-founder of Drip.com, acquired by Leadpages in 2016). It is a small, bootstrapped/indie SaaS company backed by TinySeed and a few angel investors, aiming to make sharing a scheduling link feel less one-sided than competitors by letting recipients overlay their own calendar. SavvyCal remains independently operated with no acquisition, merger, or rename identified.

Composite

Strength

Strongest in Value for Money (66/100).

Watch out for

Lower relative score on Market Reputation (29/100).

tl;dv

tl;dv is an AI meeting notetaker that records, transcribes and summarizes meetings on Zoom, Google Meet and Microsoft Teams. It was founded in 2020 and is privately held by its three co-founders (Raphael Allstadt, Carlo Thissen, Allan Bettarel), with a reported EUR 4.3M seed round in 2022 per press coverage.

Composite

Strength

Strongest in Technical Credibility (62/100).

Watch out for

Lower relative score on Community Sentiment (54/100).

Sembly AI

Sembly AI began as an AI meeting notetaker and now positions itself as an agentic platform for professional-services firms that turns meetings, documents and CRM data into branded client deliverables. Its About page gives 2019 as the founding year, with Gil Makleff (CEO) and Artem Koren (CPO) as co-founders; it is privately held. Search coverage reports a small seed round (about $1.15M).

Composite

Strength

Strongest in Technical Credibility (60/100).

Watch out for

Lower relative score on Market Reputation (51/100).

Read AI

Read AI is a Seattle-based AI copilot that turns meetings, emails and messages into summaries, action items and searchable insights across Zoom, Google Meet and Microsoft Teams. It is led by co-founder and CEO David Shim, formerly of Foursquare, and announced a $50M Series B in October 2024 (total $81M raised).

Composite

Strength

Strongest in Value for Money (65/100).

Watch out for

Lower relative score on Community Sentiment (52/100).

Supernormal

Supernormal is a bot-free AI meeting notetaker that has repositioned itself as an 'AI agent for agencies': it turns meeting notes into client deliverables such as slide decks, briefs, proposals and spreadsheets. NOTE: on February 5, 2026 the company folded its 'Radiant' sub-app back into the Supernormal brand and repositioned around agency workflows rather than pure meeting notes, so current positioning differs materially from the original 2023 GPT-3 note-taking product. It was founded by Colin Treseler and Fabian Perez and has raised roughly $12.9M (TechCrunch, Balderton).

Composite

Strength

Strongest in Product Quality (60/100).

Watch out for

Lower relative score on Customer Experience (52/100).

Reclaim.ai

Reclaim is an AI calendar assistant that automates focus time, habits, tasks, smart meetings and scheduling links across Google Calendar and Outlook. Founded in 2019, it was acquired by Dropbox in August 2024 and continues to operate as a product under the Reclaim brand.

Composite

Strength

Strongest in Value for Money (72/100).

Watch out for

Lower relative score on Community Sentiment (54/100).

Doodle

Doodle is a Swiss meeting-scheduling platform founded in 2007 by ETH Zurich students Michael Näf and Paul Sevinç. Swiss media group TX Group (formerly Tamedia) took an initial stake in 2011 and became 100% owner in 2014; TX Group remains Doodle's parent company. Christian Fielitz became CEO in May 2025. No evidence of a Bending Spoons acquisition was found; ownership is TX Group.

Composite

Strength

Strongest in Value for Money (62/100).

Watch out for

Lower relative score on Community Sentiment (48/100).

Google Calendar

Google Calendar is Google's web and mobile calendar and scheduling service, launched in limited beta on April 13, 2006 and out of beta in July 2009. It is offered free to consumers and as part of Google Workspace, where higher tiers add appointment booking pages. Google is the largest subsidiary of Alphabet Inc. (created October 2, 2015), headquartered at the Googleplex in Mountain View, California. The founded year reflects the product launch date; Google's own founding year was not confirmed from a fetched source.

Composite

Strength

Strongest in Market Reputation (72/100).

Watch out for

Lower relative score on Community Sentiment (51/100).

Otter.ai

Otter.ai is an AI meeting transcription and note-taking platform (live transcription, summaries, AI chat, bot-free desktop recording, CRM integrations). It is a venture-backed private company led by founder and CEO Sam Liang, with a $50 million Series B led by Spectrum Equity in February 2021 and a reported $100M+ ARR milestone in 2025. Otter is the defendant in a consolidated 2025 privacy class action (In re Otter.AI Privacy Litigation, N.D. Cal.).

Composite

Strength

Strongest in Value for Money (70/100).

Watch out for

Lower relative score on Community Sentiment (46/100).

Microsoft Bookings

Microsoft Bookings is a Microsoft 365 scheduling and appointment-management app that provides a web-based booking page integrated with Outlook and Microsoft Teams. It is not sold standalone and is included in select Microsoft 365 and Office 365 subscriptions. Microsoft was founded on April 4, 1975 by Bill Gates and Paul Allen and is headquartered in Redmond, Washington.

Composite

Strength

Strongest in Technical Credibility (62/100).

Watch out for

Lower relative score on Community Sentiment (50/100).

OnceHub

OnceHub (formerly ScheduleOnce) is an appointment booking and scheduling platform with booking pages, routing forms, meeting distribution, and AI phone and web agents. It describes itself as a customer-funded, independent company with no venture capital. Founding year is not confirmed: the about page suggests 2011 while a search summary cites 2013.

Composite

Strength

Strongest in Value for Money (70/100).

Watch out for

Lower relative score on Market Reputation (51/100).

Avoma

Avoma is an AI meeting assistant and conversation-intelligence platform (transcription, notes, scheduling, coaching, revenue intelligence). Its own blog states it was founded in 2017 and raised a $12M Series A led by Headline; search coverage reports $15M raised in total. No acquisition was found.

Composite

Strength

Strongest in Technical Credibility (63/100).

Watch out for

Lower relative score on Community Sentiment (51/100).

Acuity Scheduling

Acuity Scheduling is an online appointment-booking and scheduling product for service-based businesses (beauty, wellness, fitness, education, coaching). It was acquired by Squarespace in April 2019, and briefly operated under the name 'Squarespace Scheduling' before reverting to the Acuity Scheduling name. Squarespace itself was taken private by British PE firm Permira, with the deal announced May 2024 and completed October 17, 2024 at approximately $7.2 billion; founder Anthony Casalena retained a majority equity stake and remains CEO and Board Chairman. Founding year for Acuity Scheduling itself could not be confirmed from a fetched source.

Composite

Strength

Strongest in Market Reputation (53/100).

Watch out for

Lower relative score on Technical Credibility (38/100).

Equal Time

Equal Time (equaltime.io) is an AI notetaker that transcribes and summarizes Zoom, Google Meet and Microsoft Teams meetings and adds inclusion analytics such as talk time, interruptions and monologues, plus communication coaching. It is still operating (blog posts dated October 2025, live pricing and trial). Its Chrome extension is published by Equalicert of Morristown, New Jersey. Founder and CEO is Rachel Dowling per the company blog. Ownership and funding were not confirmed.

Composite

Strength

Strongest in Product Quality (55/100).

Watch out for

Lower relative score on Market Reputation (45/100).

Clockwise

Clockwise was an AI calendar and scheduling assistant that protected Focus Time and rescheduled meetings. The company announced its team is joining Salesforce and that the product stopped being available on March 27, 2026, with customer data deleted rather than transferred. The company's own announcement says it served 40,000 organizations. Founding year, address and funding were not confirmed from a fetched primary source.

Composite

Strength

Strongest in Community Sentiment (47/100).

Watch out for

Lower relative score on Value for Money (21/100).

Side-by-side comparison

All composite scores out of 100, same 6-dimension framework.

Rank	Vendor	Strongest dimension	Composite
1	Calendly	Product Quality	56
2	YouCanBookMe	Product Quality	55
3	Chili Piper	Product Quality	53
4	HubSpot Meetings	Market Reputation	53
5	RevenueHero	Customer Experience	51
6	Fellow	Product Quality	51
7	Motion	Product Quality	50
8	Zoom Scheduler	Value for Money	48
9	Grain	Product Quality	47
10	Krisp	Product Quality	46
11	Fireflies.ai	Product Quality	45
12	Fathom	Value for Money	45
13	MeetGeek	Value for Money	45
14	SavvyCal	Value for Money	44
15	tl;dv	Technical Credibility	42
16	Sembly AI	Technical Credibility	40
17	Read AI	Value for Money	40
18	Supernormal	Product Quality	36
19	Reclaim.ai	Value for Money	34
20	Doodle	Value for Money	32
21	Google Calendar	Market Reputation	32
22	Otter.ai	Value for Money	31
23	Microsoft Bookings	Technical Credibility	29
24	OnceHub	Value for Money	29
25	Avoma	Technical Credibility	29
26	Acuity Scheduling	Market Reputation	25
27	Equal Time	Product Quality	24
28	Clockwise	Community Sentiment	20

How we score AI & search visibility

Every brand we audit (including each Meeting Management vendor above) gets scored with this exact 6-dimension framework, drawing on the same 20 public review sources and a 14-point evidence checklist.

Developing

28 Meeting Management vendors scored so far.

The 6 scoring dimensions

Average score per dimension across all 28 ranked Meeting Management vendors: the same weighted framework used for every category on Verified Layer.

18% weightProduct Quality

16% weightMarket Reputation

15% weightCommunity Sentiment

14% weightCustomer Experience

13% weightTechnical Credibility

11% weightValue for Money

See the full VTSS scoring methodology →

Frequently asked questions

What is the best Meeting Management software?

Calendly currently ranks highest for Meeting Management, with a composite trust score of 56/100 across product quality, market reputation, community sentiment, customer experience, technical credibility and value for money.

What are the top alternatives to Calendly?

YouCanBookMe and Chili Piper are the next-highest scoring Meeting Management vendors in this ranking, based on the same 6-dimension trust framework.

Which Meeting Management vendor offers the best value for money?

HubSpot Meetings scores highest on Value for Money (76/100) among ranked Meeting Management vendors.

How is this Meeting Management ranking determined?

Each vendor is scored monthly across 6 weighted trust dimensions (product quality, market reputation, community sentiment, customer experience, technical credibility and value for money) using AI-driven analysis of public review and community signals. See our full scoring methodology for the complete framework.

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